BPF Manager

This XrmToolBox tool allows you to bulk update the active stage of a particular business process flow (BPF) for multiple rows (developed by Clément Olivier and Gus Gonzalez).

For setting the active BPF stage of imported data import or switching stages from an old BPF into a new one, out-of-the-box bulk update functionality cannot be used because the data is stored in the BPF instance tables.

To set the active stage or switch BPF for multiple rows, you can use this tool to select the table, view or FetchXML and set the target BPF and stage to be set as Active.

• Tool Information
• Documentation, Blog Post
• Video Tutorial (from 4:27)
• Functionalities
• Set the BPF and active stage of multiple rows (Fig. 1, Pt. 9)
• Retrieve the data to be processed (Fig. 1, Pt. 5)
• Query by selecting a table (Fig. 1, Pt. 3) and view (Fig. 1, Pt. 4)
• Query by FetchXML (Fig. 1, Pt. 2) using FetchXML Builder tool (Fig. 2)
• Load BPFs for the selected table (Fig. 1, Pt. 6)
• Select the BPF (Fig. 1, Pt. 7) and the stage (Fig. 1, Pt. 8) to be set as Active.
• Additionally, the tool can
• Allow setting the options for anonymous usage statics and the number of rows per call during data retrieval (Fig. 1, Pt. 11) (Fig. 3)
• Cancel the operation while the tool is processing the data (Fig. 1, Pt. 11)
• Show only the tables with BPF enabled (Fig. 4)

Fig. 1 - BPF Manager

Fig. 2 - Build Query with FetchXML Builder

Fig. 3 - BPF Manager Options

Fig. 4 - List of Tables with BPF Enabled

This is part of the #TooLDR series where I test and review the tools for Power Platform. You can check out the information for the other tools on this page.